Billing

Billing Schedule: 

The Billing Department processes Paperwork Monday through Friday. Scanned copies of all Paperwork should be in the Monroe office by Noon on Friday

Billing will not process a load unless all of the proper paper work has been received.

The required Paperwork varies with each load so we will try to put this into categories so you will know what to do.

What is Required Every Time?

  • A Clear, signed Original Delivery receipt. Normally this is the Pink copy of the form that you received when you were assigned the load. The Delivery Receipt must also clearly identify the load with Shipper, Consignee, Quantities, Addresses, Unit  and Load Numbers.  You cannot have too much information on a Delivery Receipt.  If not you have blank forms that were sent to you that should be filled out with all of the appropriate information. The Delivery Receipt must be signed and dated by the Receiver when you deliver a load.  If you have more than one stop, Each of the Receivers must sign and date the delivery receipt for the portion of your load that they got. Make sure this is signed and dated properly.
  • Shipping Order and Original Bill of Lading. This is your copy of all of the information telling you about the load that you are to handle. Some of this information will be duplicated on the Delivery Receipt. If you receive a bill of lading it will come from the Shipper who gave you the load.  If you are hauling Containers,  the Shipping Order comes from your Home Agent. 
  • Fuel and Mileage Report.  Normally this is the Blue copy of the multi part form that includes the Delivery Receipt.  This report should have beginning and ending odometer readings for Each Trip.  Dead Head Miles should be listed for each state where they occurred. Include a record of each state you traveled through, the number of miles and a listing of all of the fuel that you purchased with receipts and where.
  • Copies of all permits.  Include and receipts for the cost if you had to pay for these Permits.
  • TIR's for Containers.  TIR's are the receipts that you receive when you pick-up and drop off a container.  Before you sign an outgate TIR you must inspect the Container and Chassis for condition.  Anything that is wrong with  either the Container or Chassis when it is returned and not noted on the Outgate TIR will be charged to us. This includes Tires as well as cleaning the  interior and any exterior condition.

For Brokered Loads:  Brokered Loads have additional                requirements. 

  • Brokered Loads require signed copies of the rate Confirmation Sheet. The dispatcher who assigned the load to you will have this. Ask for a copy.
  •  Any special Delivery Receipt Requirements must be included and they must be signed by the receiver. If in doubt about a piece of paperwork include it , this may save both you and us precious time and get you paid sooner.

Special Notes For Fuel and Mileage:

  • When the Billing Department receives all of your paperwork they will separate the Blue Copy and fuel receipts and forward them to the person responsible for Reporting Fuels and Mileage to the states.

Finally: Two good ideas 

Please refer to your Owner Operator manual or ask the local Agent for copies of the forms that are properly filled out.  This will help you see an how an actual form is supposed to look.  They will also answer any questions  that you might have.

Also, You might want to make copies of all of you paperwork or ask the local agent if copies are made.  On the chance that something does get lost, back-up copies are a great idea.

 

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